Getting a Virtual Office Mailing Address for Your Business

December 17, 2020

In these changing times of new startups and online businesses, it is easy to conceive a business idea and indulge in an entrepreneurial venture. Thanks to technology, the market is a small place and connectivity is no issue. It is quite possible that you have a hundred dollar business rolling out from the couch of your living room and the only operating staff is your humble laptop. In that case and quite often as in the case of mushrooming startups, the business is rolling well but what is lacking is a professional mailing address.

A business address is needed to give you a professional identity and state the same on all official documents and correspondences to sound and look more professional and official. In its absence, you can of course choose to state the address of your home as your business address but that immediately downgrades your corporate identity, often marrying your professional image and leaving your customers questioning your credibility. To combat this situation, what you need is a virtual business address where you can receive all your official correspondences and give your business more professional attire.

So, how do you get a virtual address for your business and why is it the need of the hour? Let’s find out…

Why Do you need a Virtual Business Address?

If your business is in its infancy stage, it is most likely that you are running your office from your home. However, can you cite your home address as your business correspondence address for your clients? Yes, you can but at the cost of losing a major share of your reputation. On the flip side investing a chunk of your capital budget in owning or renting an office space in a busy city hub can cause an early dent to your business, with no guarantee of returns. So, how do you give an air of professionalism to your business without making a heavy investment in office space?

Simple, get yourself a good virtual business address that enhances your startups’ image and attracts clients.

Virtual Offices… A Rising Revolution

Virtual offices are a rising trend not just among startups but in well-established multinationals and corporates too. The changing work trends owing to the pandemic and skyrocketing rentals indicates that in the coming times, virtual offices shall set the norm and shall be widely popular.

Virtual offices are ruling the roost because of the various benefits that they offer. Here are a few of them:

Most virtual offices provide a virtual business address at a prime city location.
They offer a virtual mailing address, to be used in emails and promotional material
A trained receptionist to help you operate your virtual business address
Meeting rooms to make your virtual business address functional
Other multiple benefits like free Wi-Fi, access to conference rooms, pantry, office stationery, etc.
You get access to all basic services and facilities that a real business has or requires

How to Get a Virtual Mailing Address?

Knowing the many benefits of having a virtual mailing address, it now important to understand the process of how you can get a virtual address for your business. Here are simple steps to take you through…

Step 1: Finding a Virtual Office Solution

The search for a good virtual office address begins with finding a good virtual office. During your search look for a place that offers the basic services that you need, see if they offer a telephone number or helpline number, which you can quote in your correspondence. A good telephone answering service can enhance the reputation of your business. Other features to look out for are- a live reception counter or a virtual receptionist, access to meeting and conference rooms, and desk and office furniture in case you need the use of a physical office once in a while. Another important thing to look out for is the location, where it is situated. A prime location in the heart of your city or town makes it easy to reach out conveniently and pick up mails and access the place or call over clients for a meeting.

Step 2: Choosing a Favorable Location

Choosing a prime location, close to the commercial hub of the city and where commuting is easy is important when finalizing your virtual office space. Visit the site of the company offering virtual offices and search for the various locations in your city, where a virtual office is available. Choose a location, keeping the above factors in mind.

Step 3: Choosing a Place with the Right Resources

Every business has different needs. Once you choose your location, customize the services that best suit your business. Most subscriptions come with a set package of services. Try to customize this package with services that best suit your business needs. You can add some services as per the requirements. Alternatively, you can choose the basic package and upgrade later to a higher package or add some bonus services.

Step 4: Check Your Subscription and Buy

Having chosen a favorable location, your services, and a package you are good to go. Click and confirm your subscription and buy your package. Some virtual office services charge one-time start up fees that you need to pay initially at the time of subscription. Pay the fee and own your virtual office space immediately.

Step 5: Complete Formalities of the U.S. Postal Form 1583

When obtaining a digital mailing service, you are required to fill the U.S.Postal Form 1583, which authorizes commercial mailing agents to receive mails on your behalf. The same needs the services of a notary too. Most virtual office services offer free notary who can be easily accessed through Skype.

Following these easy steps, you can easily set up your virtual mailing address and give your business a more prestigious and professional address without making huge investments in real office space.

Final Thoughts

For a small startup or a tiny business idea struggling to find ground in the corporate world, the idea of a virtual business address for rent can instantly boost your professional image and give you the much needed corporate set up. With streamlined mail handling, greater privacy, and a more structured correspondence system in place, your business gets a good boost of professionalism and gives you the much-needed leverage to strive ahead in the corporate world with greater confidence. So, go ahead and create a virtual mailing address for your business today…